Event Supervisor and Scoring Room Info
Thank you to all Coaches/Parent volunteers/ NVHS Science Olympians for being Event Supervisors!!!!
All Event Supervisors must check in before 8am to pick up your Event Supervisor Packet which includes-schedule, rules, maps, scoresheet, appeal forms, self schedule times (if applicable) and FAQ's for the event. Please report to your Event room at least 15 min prior to your event. Some events will share rooms, Transitions between events are usually smooth and volunteers will be assigned to all Event Supervisors. All Event rooms will have signage.
Scoring Room: LMC
Since this is a 3-block schedule, it is important to begin scoring your event (building events are different) after the first session. The quicker we score, the quicker we can get to AWARDS!
*****Event Supervisors must bring copies of test/answer sheets/ and an answer key. You will need 40 copies of the test. I will not have access to a copy machine the day of the tournament.
Any items needed for your event should be communicated to Paula Mueller by Thursday 12/6 firstname.lastname@example.org
Avogadro Instructions to set up an Avogadro Account -needed for Self Schedule events
Self Schedule will open on Sunday 12/2 at 12:00pm and will remain open until Thursday 12/6 at 11:59pm
If you are unable to self schedule, or have any questions, contact Paula Mueller email@example.com
Coaches - Checking In
CHECK IN TIME: ALL COACHES/EVENT SUPERVISORS MUST BE CHECKED IN BY 7;30AM. STUDENTS WILL NOT BE ALLOWED TO GO TO HOMEROOMS OR COMPETE UNTIL COACHES HAVE ARRIVED.
1. Please have all FORMS with you. Please have Varsity Roster / Jv Roster in alpha order.
- Medical and Media Release forms for all team members
- Volunteer Code of Ethics form for EVERY adult that is present including coaches.
2. Parking is at a premium. Parking is available in front and in back of the building as well as in the parking lot northeast of the Birkett Freshman Center by the tennis courts. There is an access road for this.
3. Coaches must check in teams before kids can go to homerooms. Please be prompt!
4. Coaches will pick up a Team Packet that will have a listing of homerooms, hospitality information, FAQ's for the day, and a garbage bag to clean up homeroom space after the tournament.
Please ask students to leave all personal belongings in the homeroom. Personal belongings brought to an event will be placed at the front (or back) of the event room.
NOTE ON CELLPHONES: Cellphones MUST be turned off and put inside a personal belonging that is left at the front (or back) of the room. Phones may NOT be kept on a student during an event. Students found with cellphones may be asked to leave the event room.
We are fortunate to be able to use the Birkett Freshman Center for this Invitational. Please respect our school!
A list of homerooms for each school will provided at check in. Homerooms are either in classrooms or in the Cafeteria. This is your 'homebase' and there should be a reliable adult / team member watching your items throughout the day. Please use the garbage bag you receive at registration to throw out trash at the end of the day. Homerooms that are left messy or damaged will result in a fine charged to your school.
Coaches are invited throughout the day to the LMC (Library Media Center) for light breakfast items and lunch. Coaches/Event Supervisors only.
For parents and students, we will have concessions starting mid morning. Firehouse subs, chips, soda, water, candy, coffee, and nachos.
Teams may also bring their own food however, no food deliveries will be accepted. For the safety of all, students should not leave the building at any point throughout the day.
Medals will be given for the 1st 5 places in each event. We will not differentiate between Varsity and JV. All teams are competing against each other in the same grouping!
Awards will be in the Main Gym and will begin around 4:00pm or as soon as scoring is complete. We ask that after the last event, all teams load cars/buses with your belongings including your impounded devices. Parents/visitors are welcome to attend the Awards ceremony but be advised that space will be tight.
15-Fox Valley Homeschool
20-Hawthorn Middle North-V
21-Hawthorn Middle North-JV 1
22-Hawthorn Middle North-JV 2
38-North Park-JV 1
39-North Park-JV 2
54-St. Joan of Arc-Varsity
55-St. Joan of Arc-JV
62-Univ. of Chicago Lab-Varsity
63-Univ. of Chicago Lab-Maroon
64-Univ. of Chicago Lab-Gray