Harper College Regional

Harper College Regional Tournament

March 9, 2019

General Information

Regional Directors:

Carl Garrison (Palatine High School) - carl.garrison@illinoisolympiad.org
Robert Heitz (Palatine High School) - rob.heitz@illinoisolympiad.org

Location:
Harper College
1200 W Algonquin Rd
Palatine, IL 60067

Time:
Competition: 7:30 AM - 3:00 PM
Awards: Approx. 4:45 PM

State Bids:
B Level: 4 Bids
C Level: 5 Bids
Medals:
B Level: Varsity: 4 Places, JV: 3 Places
C Level: Varsity: 6 Places, JV: 4 Places

Tournament Results will be made available at Avogadro within 24 hours after the tournament has concluded (pending finalization of results).

Important Dates
Instructions & Forms

Important Dates

Coaches' Meeting - Thursday, February 7th, 2019 at 7:00 PM in Z102.
Event Supervisors' Meeting - Thursday, February 7th, 2019 at 6:00 PM in Z102.

Self Schedule Information:

Online Self Schedule will be available 7:00 AM on February 19th, 2019 through 6:00 PM on March 1st, 2019.
- Self Schedule instructions will be e-mailed to coaches prior to January 1st, 2019.

Forms due BEFORE the Tournament:

Demographics - Due February 26th

Forms due AT TOURNAMENT REGISTRATION:

All of the following forms will be e-mailed to coaches prior to (Date TBD) and are posted below.
- Final Roster: Final roster form for your team. Please complete one roster for each team (V and JV) and have your principal sign the form(s).
  - Varsity
  - Junior Varsity
- Media and Participation Form: (One for each participant) Release form including sections for media and participation
- Medical Release: (One for each participant) Release for medical purposes
- Volunteer Code of Conduct Form: (One for each coach and volunteer) All school employees, coaches, parent and community volunteers must complete and sign a form.

Instructions and Other Handouts

Tournament Program for Awards Ceremony
- Awards ceremony will take place at in the M Building for all levels.
- We are planning on having the awards ceremony begin around 4:45 PM and be concluded by 5:45 PM.

Rules Clarifications

All rules clarifications posted by 12:00 PM (noon) on February 28th, 2019 will be in effect at the regional competition. Any clarifications posted after this time will not be in use.

Schedules

FInal Event Schedule: PDF
Word

Homerooms will be e-mailed to the coaches (NOT posted online)

Tournament Logistics

Team Drop-Off and Registration
The Avanté Center between buildings Y and Z near lot 3 on the southeast corner of the Harper College campus. Team drop off and registration begin at 6:30 AM.

Parking
Buses can park in lots 12, 13 and 14.

Maps
Interactive Campus Maps
Printable Maps

Event Supervisor Registration Process
Event supervisors will check in beginning at 6:00 AM in the Avanté Center outside of room Z102.

Team Registration Process
TEAM ROSTERS/FORMS
All team members must have a medical release and a media release permission form, while coaches must provide a roster for each team competing. A Principal's signature is required at the bottom of each roster submitted. Please alphabetize your forms and divide them into 2 separate piles-one for Medical Release Forms and one for Media Release Forms. We will be checking these against your team roster(s).

WRISTBANDS
As you check in, our volunteers will count out the designated amount of wristbands for your team. Please do not leave the check in table until you do this. Students without wristbands will not be admitted to their events. Please read the Wristband directives that you will find in your registration packet at check-in.

Wristband Rules

Each school will get two wrist bands for coaches. Only coaches wearing wrist bands will be allowed to appeal. Coaches wrist bands will be neon green.
- Separate color wrist bands will be used for B level teams and for C level teams.
- Each Varsity team will be limited to 15 wrist bands.
  - B Varsity - Gray
  - B Junior Varsity - Purple
  - C Varsity - Red
  - C Junior Varsity - Silver
  - Coaches - Green
NOTE: Please make sure that all of your students have wristbands that are securely fastened. Competitors will not be given extra time during events to address improperly worn wristbands.

HOMEROOMS
Homeroom numbers will be listed on your registration packet. Please do not switch homerooms as we will need to know where everyone is should any issues arise throughout the day.

Impound Times
Impound for all events will occur between 7:30 AM and 8:20 AM (see below).
The following events require impound:

B Level
Battery Buggy
Roller Coaster
Thermodynamics

C Level
Mousetrap Vehicle
Protein Modeling
Thermodynamics

Headquarters/Hospitality/Scoring/Arbitration
Coaches, Directors, and Event Supervisors only please.
Coaches and Event Supervisors are welcome to join us for hospitality throughout the day.

Headquarters - Room Y103
Scoring - Y108/110
Arbitration - Y108/110

Concessions/Food for Students
Subway in the Avanté Center will be open from 9:30 am until 2:00 pm. There will also be a food cart set up near the Subway selling Lou Malnati’s pizza.

Coach & Event Supervisor Info

Coaches' Meeting - Thursday, February 7th, 2019 at 7:00 PM in Room Z102
Event Supervisors' Meeting - Thursday, February 7th, 2019 at 6:00 PM in Room Z102

If you were unable to attend the meeting, here are the presentations for the Event Supervisors' Meeting and for the Coaches' Meeting.

Volunteers!

If you are interested in volunteering at the Tournament, please contact Carl Garrison at carl.garrison@illinoisolympiad.org

Awards Ceremony

Awards will be in the Gymnasium (M Building).
We are planning on having the awards ceremony begin around 4:45 PM and be concluded by 5:45 PM.

Policies

Harper College is an open and unsecured campus. Anyone can come and go on campus. Coaches need to keep an eye on their students. Students should NOT go wandering off by themselves.

Personal Belongings
Please ask students to leave all personal belongings in the homeroom. Students who bring personal belongings to an event will be asked to place all belongings at the front (or back) of the event room.

NOTE ON CELLPHONES: Cellphones MUST be turned off and put inside a personal belonging that is left at the front (or back) of the room. Phones may NOT be kept on a student during an event. Students found with cellphones may be asked to leave the event.

Teams

Updated 2/4/2019
Division B
Varsity
1B - Hannah Beardsley Middle School Varsity
2B - Clarence E. Culver School Varsity
3B - Glencoe Central School Varsity
4B - Latin School of Chicago Varsity
5B - Lundahl Middle School Varsity
6B - Science and Arts Academy Varsity
7B - South Middle School Varsity
8B - Springman Middle School Varsity
9B - St. Joan of Arc School Varsity
10B - Twin Groves Middle School Varsity
11B - Richard Bernotas Middle School Varsity

Junior Varsity
21B - Hannah Beardsley Middle School JV
23B - Glencoe Central School JV
24B - Latin School of Chicago JV #1
26B - Science and Arts Academy JV
27B - South Middle School JV
28B - Springman Middle School JV
29B - St. Joan of Arc School JV
30B - Twin Groves Middle School JV
34B - Latin School of Chicago JV #2

Updated 1/9/2019
Division C
Varsity
1C - Barrington High School Varsity
2C - Beacon Academy Varsity
3C - Buffalo Grove High School Varsity
4C - Conant High School Varsity
5C - Crystal Lake South Varsity
6C - Hersey High School Varsity
7C - Jacobs High School
8C - Leyden High School Varsity
9C - Maine South High School Varsity
10C - New Trier Township High School Varsity
11C - Prairie Ridge High School Varsity
12C - Palatine High School Varsity
13C - Prospect High School Varsity
14C - University of Chicago Lab School Varsity

Junior Varsity
21C - Barrington High School JV
23C - Buffalo Grove High School JV
24C - Conant High School JV
25C - Crystal Lake South JV
28C - Leyden High School JV
29C - Maine South High School JV
30C - New Trier Township High School JV
32C - Palatine High School JV
33C - Prospect High School JV
34C - University of Chicago Lab School JV