Harper College Regional Tournament

March 7, 2020

General Information
Regional Directors: ​
Location:
  Harper College
  1200 W Algonquin Rd
  Palatine, IL 60067
​
Time:
  Competition: 7:30 AM - 3:00 PM
  Awards:  Approx. 4:45 PM

State Bids:
     B Level: 4 Bids
     C Level: 6 Bids
Medals:
     B Level: 4 Varsity
                    2 Junior Varsity
     C Level: 6 Varsity
                    4 Junior Varsity

​Tournament Results will be made available at Avogadro within 24 hours after the tournament has concluded (pending finalization of results).

Important Dates
Instructions & Forms
Important Dates
  • Event Supervisors' Meeting - Thursday, January 30th, 2020 at 5:30 PM in Z118
  • Coaches' Meeting - Thursday, January 30th, 2020 at 6:30 PM in Z118

Self Schedule Information:
  • Online Self Schedule will be available 7:00 AM on February 17th, 2020 through 6:00 PM on February 28th, 2020.
    • Self Schedule instructions will be e-mailed to coaches prior to January 1st, 2020.

Forms due BEFORE the Tournament:​
  •  Demographics - TBD

Forms due AT TOURNAMENT REGISTRATION:
  • All of the following forms will be e-mailed to coaches prior to (Date TBD) and are posted below. 
    • Final Roster:  Final roster form for your team. Please complete one roster for each team     (V and JV) and have your principal sign the form(s). 
      • Varsity
      • Junior Varsity
    • Media and Participation Form:  (One for each participant) Release form including sections for media and participation
    • Medical Release:  (One for each participant) Release for medical purposes
    • Volunteer Code of Conduct Form: (One for each coach and volunteer) All school employees, coaches, parent and community volunteers must complete and sign a form.

Instructions and Other Handouts​
  • Tournament Program for Awards Ceremony
    • ​Awards ceremony will take place at in the M Building for all levels.
    • We are planning on having the awards ceremony begin around 4:45 PM and be concluded by 5:45 PM. 

Rules Clarifications
  • All rules clarifications posted by 12:00 PM (noon) on February 28th, 2020 will be in effect at the regional competition. Any clarifications posted after this time will not be in use.

Schedules
TENTATIVE Event Schedule: PDF
                                               
                             
 
Homerooms will be e-mailed to the coaches (NOT posted online) 

Tournament Logistics
Team Drop-Off and Registration
The Avanté Center between buildings Y and Z near lot 3 on the southeast corner of the Harper College campus. Team drop off and registration begin at 6:30 AM.

Parking
Buses can park in lots 12, 13 and 14.
​
Maps
Interactive Campus Maps
Printable Maps

Event Supervisor Registration Process
Event supervisors will check in beginning at 6:00 AM in the Avanté Center outside of room Z102. 

Team Registration Process
TEAM ROSTERS/FORMS
All team members must have a medical release and a media release permission form, while coaches must provide a roster for each team competing. A Principal's signature is required at the bottom of each roster submitted.​ Please alphabetize your forms and divide them into 2 separate piles-one for Medical Release Forms and one for Media Release Forms. We will be checking these against your team roster(s).

​​WRISTBANDS
As you check in, our volunteers will count out the designated amount of wristbands for your team. Please do not leave the check in table until you do this. Students without wristbands will not be admitted to their events. Please read the Wristband directives that you will find in your registration packet at check-in.
​
Wristband Rules
  • Each school will get two wrist bands for coaches.  Only coaches wearing wrist bands will be allowed to appeal.  Coaches wrist bands will be neon green.
    • Separate color wrist bands will be used for B level teams and for C level teams.
    • Each Varsity team will be limited to 15 wrist bands.​
      • B Varsity - Orange
      • B Junior Varsity - Pink
      • C Varsity - Blue
      • C Junior Varsity - Silver
      • Coaches - Green 
  • NOTE: Please make sure that all of your students have wristbands that are securely fastened. Competitors will not be given extra time during events to address improperly worn wristbands.  
HOMEROOMS
Homeroom numbers will be listed on your registration packet. Please do not switch homerooms as we will need to know where everyone is should any issues arise throughout the day.

Impound Times
Impound for all events will occur between 7:30 AM and 8:20 AM (see below).  
The following events require impound:

B Level
Machines
Mission Possible
Mousetrap Vehicle

C Level
Gravity Vehicle
Machines
Protein Modeling
​
Headquarters/Hospitality/Scoring/Arbitration
Coaches, Directors, and Event Supervisors only please.
Coaches and Event Supervisors are welcome to join us for hospitality throughout the day.

Headquarters - Room Y103
Scoring - Y108/110
Arbitration - Y108/110

Concessions/Food for Students
Subway in the Avanté Center will be open from 9:30 am until 2:00 pm. There will also be a food cart set up near the Subway selling Lou Malnati’s pizza.

Coach & Event Supervisor Info
  • Event Supervisors' Meeting - Thursday, January 30th, 2020 at 5:30 PM in Z118
  • Coaches' Meeting - Thursday, January 30th, 2020 at 6:30 PM in Z118

  • If you were unable to attend the meeting, here are the presentations for the Event Supervisors' Meeting and for the Coaches' Meeting.

Volunteers!
If you are interested in volunteering at the Tournament, please contact Carl Garrison at carl.garrison@illinoisolympiad.org

Awards Ceremony
  • Awards will be in the Gymnasium (M Building).
  • We are planning on having the awards ceremony begin around 4:45 PM and be concluded by 5:45 PM.

Policies
Harper College is an open and unsecured campus.  Anyone can come and go on campus.  Coaches need to keep an eye on their students.  Students should NOT go wandering off by themselves.

Personal Belongings
Please ask students to leave all personal belongings in the homeroom. Students who bring personal belongings to an event will be asked to place all belongings at the front (or back) of the event room.

NOTE ON CELLPHONES: Cellphones MUST be turned off and put inside a personal belonging that is left at the front (or back) of the room. Phones may NOT be kept on a student during an event. Students found with cellphones may be asked to leave the event.

Teams

Updated 1/16/2020
Division B
​Varsity
1B - Academy of St. Joan of Arc Varsity
2B - Hannah Beardsley Middle School Varsity
3B - Richard Bernotas Middle School Varsity
4B - Elgin Academy Varsity
5B - Lundahl Middle School Varsity
6B - Park View School Varsity
7B - Twin Groves Middle School Varsity
8B - Woodland Middle School Varsity
9B - McClure Junior High School Varsity
10B - Field Middle School Varsity

Junior Varsity
​21B - Academy of St. Joan of Arc JV
22B - Hannah Beardsley Middle School JV
26B - Park View School JV
27B - Twin Groves Middle School JV
28B - Woodland Middle School JV 
 
Updated 1/16/2020
​Division C
​​Varsity
1C - Barrington High School Varsity 
2C - Buffalo Grove High School Varsity 
3C - Crystal Lake Central High School Varsity 
4C - Crystal Lake South High School Varsity 
5C - Dundee Crown High School Varsity 
6C - James B. Conant High School Varsity 
7C - John Hersey High School Varsity 
8C - Lake Park High School Varsity 
9C - Latin School of Chicago Varsity
10C - Leyden High School Varsity 
11C - Palatine High School Varsity 
12C - Prospect High School Varsity 
13C - University of Chicago Laboratory School Varsity 
14C - Homewood Flossmoor High School Varsity

Junior Varsity
21C - Barrington High School JV 
22C - Buffalo Grove High School JV
23C - Crystal Lake Central High School JV 
26C - James B. Conant High School JV #1
27C - John Hersey High School JV 
30C - Leyden High School JV 
31C - Palatine High School JV 
32C - Prospect High School JV 
33C - University of Chicago Laboratory School JV
36C - James B. Conant High School JV #2